HCPS FL Logo Business Services
Action Item
DATE: Tuesday, August 2, 2016
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bids Submitted by Multiple Vendors - Invitation to Bid (ITB) #16071-MST Lawn Equipment (Business Services Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Sites and Utilities Department to establish fixed pricing for lawn equipment such as blowers, chain saws, pressure washers, and lawn mowers. Award of this contract shall be to the lowest responsive, responsible bidder for each line item, or group of items, as specified in the bid.  This recommendation has been reviewed by the Sites and Utilities Department Manager.

The initial term of this agreement shall be for a one-year period, with four one-year renewals. All prices offered are firm against any increase for at least one year from the effective date. This agreement may be renewed by the Superintendent, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds will be available in the 2016/2017 fiscal year budget. For tracking purposes, the project number specific to this agenda item is 8058. Expenditures are $85,308 for 2015/2016 and are estimated to be $65,000 for 2016/2017.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Christopher Farkas, Chief Operating Officer
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
(813) 272-4270
  Chief of Staff
(813) 272-4986
    C 6.07
Hillsborough County Public Schools (Florida) * Mtg.#20160802_776 (Board Meeting followed by Public Hearing) * Section C Item# 6.07