HCPS FL Logo Business Services
Action Item
DATE: Tuesday, April 04, 2017
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Piggyback of the Agreement Between Batteries by Fisher, Inc. and Orange County Public Schools - Invitation to Bid (ITB) #1601008 Transportation Bus Parts and Catalog Discounts (Business Services Division)
EXECUTIVE SUMMARY
If approved, the Transportation Department will utilize this contract to purchase school bus batteries.  The initial term of this contract is for a 2-year period beginning May 11, 2016, through May 10, 2018.  This contract may be renewed for two additional one-year periods.  Hillsborough County Public Schools will commence its use effective April 5, 2017.  Piggyback agreements may be terminated at any time.  This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.

In accordance with the Florida Department of Education, Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specific prices from contracts awarded by other city or county governmental agencies, or other district school boards.

STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Estimated expenditures in the amount of $120,000.00 will be available in the inventory account 1150.  As of March 8, 2017, the remaining balance less encumbrances for this line item equaled $4,659,189.53.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team.  Reviews are performed annually or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Chris Farkas, Chief Operations Officer
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
813-272-4270
  Chief of Staff
(813) 272-4986
    C 6.15
Hillsborough County Public Schools (Florida) * Mtg.#20170404_809 (Board Meeting) * Section C Item# 6.15