HCPS FL Logo Business Services
Action Item
DATE: Tuesday, May 02, 2017
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bid Submitted by MeTEOR Education LLC - Invitation to Bid (ITB) #17006-EST SICO Replacement Stools and Other Parts (Business Services Division)
EXECUTIVE SUMMARY
On February 21, 2017, Procurement Services issued an ITB for SICO replacement stools for student cafeteria tables. Items to be provided under this agreement includes original manufacturer's replacement stools and related parts to maintain safe seating for students districtwide.  Additional discounts are available for large volume orders.

The initial term of this agreement shall be for a one-year period, with four one-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.

STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $102,000 are available in the General Fund Reserve for inventory purchases. Product is initially purchased from object 1150 and placed into Logistics and Furniture Repair inventory. As product is needed districtwide, the product and expense are both transferred to the using site. As of Wednesday, April 12, 2017, the remaining balance less encumbrances for this line item equaled $5,740,161.96.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and the Procurement Officer, who function as a team. Reviews are conducted annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration Team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
(813) 272-4270
  Chief of Staff
(813) 272-4986
    C 6.16
Hillsborough County Public Schools (Florida) * Mtg.#20170502_811 (Board Meeting) * Section C Item# 6.16