HCPS FL Logo Operations
Action Item
DATE: Tuesday, May 02, 2017
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS

Approve Acceptance of Project for Technology Operations Center at Silo Bend

EXECUTIVE SUMMARY

On June 9, 2015, the Board approved the acquisition of a commercial office building at Silo Bend for the establishment of a Technology Operations Center providing for an off-site data center outside of the coastal high hazard area, and consolidation of some Information & Technology Department staff, resources and services for more efficient operations.  The acquisition supports the relocation of all Information and Technology personnel from the Lois Center and selected department activities from the Raymond O. Shelton School Administrative Center (ROSSAC).  Remodeling and build-out of the building interior was required to support the staff and equipment being relocated.  District staff selected Carastro & Associates, Inc. and R.W. Tymewell, Inc. to provide design and construction management services for a project to accomplish the work.  The scope of work provided for the replacement of selected heating, ventilating and air conditioning (HVAC) units and the addition of new HVAC units to support the data center and building occupancy; demolition of existing offices; construction of data, printing, and technology operations centers; revisions to power and lighting; new floor and wall finishes; and installation of low voltage systems to support building occupants and provide security.

The design professional has certified that work is complete in accordance with the plans and specifications and other contract documents and recommends Board Acceptance.

STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $2,781,432.48 will be available in the Local Millage fund. For tracking purposes, the project number specific to this agenda item is 8595. As of Wednesday, April 12, 2017, the remaining balance less encumbrances for this line item equaled $120,613.80.

Guaranteed Maximum Price:  $2,299,972.00
Approved Change Orders:  $593,596.86 Credit (See Attachment)
Revised Guaranteed Maximum Price:  $1,706,375.14
Payments to Date:  $1,695,878.19
Balance Due:  $10,496.95
Revised Construction Cost:  $2,418,053.77
EVALUATION
SUBMITTED BY:  Chuck Plante, Project Administrator
Christopher Farkas   Dr. Alberto Vázquez
Chief Operating Officer
(813) 272-4004
  Chief of Staff
(813) 272-4986
    C 7.08
Hillsborough County Public Schools (Florida) * Mtg.#20170502_811 (Board Meeting) * Section C Item# 7.08