|DATE:||Tuesday, May 16, 2017|
|TO:||School Board Members|
|FROM:||Jeff Eakins, Superintendent|
|SUBJECT / RECOMMENDATIONS|
|Approve Extended Support and Annual Software Maintenance with Infor, Inc. (Information Technology)|
|This agenda item renews the Infor, Inc. annual software maintenance agreement that expires on May 31, 2017. Infor, Inc. acquired Lawson Software, Inc. in 2011 and provides maintenance and support for Lawson software. The district maintains support and maintenance coverage for software critical to the daily operations of the district. The Infor, Inc. annual software maintenance includes: the Lawson Enterprise Resource Planning (ERP) software used to support district financial, human resources, payroll, and benefits systems, Lawson Talent Management suite of products used to assist with employee compensation and performance management, as well as the Lawson Student Activity System software used to improve management of the schools’ internal accounts.
In addition to the standard annual software maintenance fee, this agenda item approves extended support for Lawson version 9.0.1 applications and System Foundation to maintain the software version currently in use by the district.
Acquiring software directly from Infor, Inc. is in accordance with Florida Department of Education Purchasing Rule 6A-1.012(14). Information Technology, as defined in Section 282.0041(15), F.S., is exempt from the competitive solicitation process and acquisitions may be made by direct negotiation and contract with a vendor or supplier, as best fits the needs of the school district as determined by the district School Board.
|All Strategic Objectives|
|FINANCIAL IMPACT (Budgeted: Yes)|
|Funds in the amount of $ $979,370.20 will be available in the Information Technology budget. The total cost includes $ 226,008.51 for extended support and $753,361.69 for standard maintenance. For tracking purposes, the project number specific to this agenda item is 5002. As of Tuesday, April 26, 2017, the remaining balance less encumbrances for this line item equaled $602,689.35. Infor, Inc. accepted semi-annual payment terms. Payment 1 is due by May 31, 2017, for $602,689.35. Payment 2 for $376,680.85 will be allocated in the 2017/2018 fiscal year's budget and due on or before November 30, 2017.|
|Infor, Inc. software is reviewed by information technology and procurement managers annually to ensure it provides the functionality required to meet the district goals and objectives in a cost effective manner.|
|SUBMITTED BY: Rick Laneau, General Manager, Information Technology|
|Gretchen Saunders||Dr. Alberto Vázquez|
|Chief Business Officer
|Chief of Staff
|Hillsborough County Public Schools (Florida) * Mtg.#20170516_813 (Board Meeting) * Section C Item# 6.15|