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Action Item
DATE: Tuesday, June 27, 2017
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve Acceptance of Project for Heating, Ventilating, and Air Conditioning (HVAC) and Interior Finishes Renovation at Edison Elementary School
EXECUTIVE SUMMARY

The heating, ventilating, and air conditioning (HVAC) system in the original school building at Edison Elementary School had deteriorated to the point that urgent renovation was required to ensure classroom availability for the 2016-17 school year.  Leaks from the HVAC system over time had damaged ceilings and cabinets necessitating their replacement in conjunction with the project.

On April 24, 2016, the Board appointed Carruthers & Associates-Architects, P.A. and Allstate Construction, Inc. to provide design and construction management services for a project to accomplish the needed renovations.  The project scope included interior painting and some flooring replacement to improve the educational environment in both the original building and cafeteria.  Replacement of the steam heating system with electric heating was part of the HVAC replacement.  Installation of a new fire sprinkler system was also included.  The project also included significant abatement of asbestos and lead-based paint, required by the scope.

The design professional has certified that the work is complete in accordance with the plans and specifications and other contract documents and recommends Board Acceptance.

STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health • Construct and maintain facilities that create an environment conducive to teaching and learning
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $4,034,098.18 will be available in the Local Millage fund. For tracking purposes, the project number specific to this agenda item is 8100/8128. As of Tuesday, June 06, 2017, the remaining balance less encumbrances for this line item equaled $143,902.22.

Guaranteed Maximum Price:  $3,846,650.00
Approved Change Orders:  $623,488.39 Credit (See Attachment)
Revised Guaranteed Maximum Price:  $3,223,161.61
Payments to Date:  $3,163,401.13
Balance Due:  $59,760.48
Revised Construction Cost:  $3,544,496.11
EVALUATION
SUBMITTED BY:  Chuck Plante, Project Administrator
Christopher Farkas   Dr. Alberto Vázquez
Chief Operating Officer
(813) 272-4004
  Chief of Staff
(813) 272-4986
    C 7.05
Hillsborough County Public Schools (Florida) * Mtg.#20170627_815 (Board Meeting) * Section C Item# 7.05