Business Services Action Item

DATE:	Tuesday, August 1, 2017
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve the Piggyback of the Agreements Between Multiple Vendors and The Cooperative Purchasing Network (TCPN) - Contracts R141604 and R141608 School Supplies (Business Services Division)
EXECUTIVE SUMMARY
Educational school supplies are purchased from Lakeshore Learning Materials and School Specialty, Inc., by various departments and school sites districtwide. Both vendors provide products including arts and crafts, blocks and manipulatives, active play, science, reading, math, and music teaching kits tailored for preschool, kindergarten, and elementary age children.   TCPN is one of the largest cooperative procurement programs for public agencies, educational institutions, and non-profit organizations in the United States.  If approved, Hillsborough County Public Schools will piggyback contract #R141604 between TCPN and Lakeshore Learning Materials, and contract #R141608 between TCPN and School Specialty, Inc.  The initial term of these contracts is for three years, from February 1, 2015, through January 31, 2018.  There are two additional one-year renewal options.  Piggyback agreements may be terminated at any time. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications. In accordance with the Florida Department of Education Purchasing Policy 6A-1.012(6), in lieu of requesting competitive solicitations from three or more sources, district school boards may make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, other district school boards, community colleges, federal agencies, or the public or governmental agencies of any state.
STRATEGIC OBJECTIVES
• Provide a student-centered learning environment that engages every child • Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Estimated expenditures in the amount of $1,004,000 will be available in various department and school site budgets.  Because these supplies are ordered districtwide, there is not one specific project number assigned for these purchases.  Funds will be allocated in the 2017/2018 fiscal year budget.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer who function as a team.  Reviews are conducted face to face or by utilizing an online vendor performance report.  Prior to soliciting a new contract, the Contract Administration Team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services

Gretchen Saunders		Dr. Alberto Vázquez
Chief Business Officer (813) 272-4270		Chief of Staff (813) 272-4986
		C 6.06
Hillsborough County Public Schools (Florida) * Mtg.#20170801_817 (Board Meeting followed by Public Hearing) * Section C Item# 6.06