Business Services Action Item

DATE:	Tuesday, September 19, 2017
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Highest Ranking Reply from Sani-Chem Cleaning Supplies – Invitation to Negotiate (ITN) #17092-MST-IV Sanitary Paper and Dispensers (Business Services Division)
EXECUTIVE SUMMARY
On July 25, 2017, Procurement Services, in conjunction with Custodial Operations, issued an ITN to remove all proprietary paper towel and toilet paper dispensers. The use of “universal” dispensers will allow the district to purchase high quality paper goods at a lower price because of the enhanced level of competition among brands and their distributors. The dispensers will create an initial cost to the schools, but the District will see a return on its investment. The initial term for this contract shall be from August 30, 2017, through August 29, 2020, with two additional 1-year renewal options, and a 30-day termination for convenience clause. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $785,000 will be available in the Custodial Operations Department budget.  For tracking purposes, the project number specific to this agenda item is 6965.  As of August 23, 2017, the remaining balance less encumbrances for this line item equaled $792,825.19.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Christopher Farkas, Chief Operating Officer, Operations Division

Gretchen Saunders		Dr. Alberto Vázquez
Chief Business Officer (813) 272-4270		Chief of Staff (813) 272-4986
		C 6.14
Hillsborough County Public Schools (Florida) * Mtg.#20170919_819 (Board Meeting followed by Public Hearing) * Section C Item# 6.14