Business Services Action Item

DATE:	Tuesday, January 23, 2018
TO:	School Board Members
FROM:	Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bids Submitted by Gerber Collision and Glass and Jovon, Inc. - Invitation to Bid (ITB) #17148-DST-VT Paint and Body Collision Repair (Business Services Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Transportation Department to establish fixed pricing for the provision of painting and body repair services for school buses and other vehicles throughout the District. Because of the volume of services needed, multiple vendors are needed to assure timely repairs and return of vehicles.   Award of this contract shall be to Gerber Collision and Glass as the primary vendor, and Jovon, Inc., as the alternate.  All four vendors on this bid are pre-qualified to provide quotes for services, if needed due to volume, as specified in the bid. The Transportation Department Manager has reviewed this recommendation.  The initial term of this agreement shall be for a 1-year period, with four 1-year renewals.  All prices offered are firm against any increase for at least one year from the effective date.  There is a 30-day termination for convenience clause included in this contract. This contract will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $300,000 will be available in the Transportation Department budget.  For tracking purposes, the project number specific to this agenda item is 5335.  As of December 14, 2017, the remaining balance less encumbrances for this line item equaled $1,338,465.63.
EVALUATION
Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services Christopher Farkas, Chief Operating Officer, Operations Division

Gretchen Saunders		Jeffrey Eakins
Chief Business Officer (813) 272-4270		Superintendent (813) 272-4047
		C 6.10
Hillsborough County Public Schools (Florida) * Mtg.#20180123_858 (Board Meeting) * Section C Item# 6.10