HCPS FL Logo Business Services
Action Item
DATE: Tuesday, November 1, 2016
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest Responsive, Responsible Bids Submitted by Perma-Fix of Florida, Inc. - Invitation to Bid (ITB) #16081-MST Hazardous and Non-Hazardous Waste Pickup (Business Services Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Safety and Risk Management Department to establish fixed pricing for hazardous and non-hazardous waste pickup. Award of this contract shall be to the lowest responsive, responsible bidder for each line item, or group of items, as specified in the bid. This recommendation has been reviewed by the Safety and Risk Management Department Manager.

The initial term of this agreement shall be for a one-year period, with four one-year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for at least one year from the effective date. This contract may be renewed by the Superintendent, per the terms of the specifications.  This contract will be reviewed annually and may be renewed by the Superintendent.
STRATEGIC OBJECTIVES
• Establish a strong foundation of financial stewardship • Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health
FINANCIAL IMPACT (Budgeted:  Yes)
Funds in the amount of $55,000.00 will be available in the Safety and Risk Management Department budget for 2016/2017 fiscal year. For tracking purposes, the project number specific to this agenda item is 6758. As of Wednesday, October 12, 2016, the remaining balance less encumbrances for this line item equaled $58,537.00.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are performed annually or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Stephanie F. Woodford, Chief Human Resources Officer
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
(813) 272-4270		   Chief of Staff
(813) 272-4986
    C 6.09R
Hillsborough County Public Schools (Florida) * Mtg.#20161101_768 (Board Meeting) * Section C Item# 6.09R