HCPS FL Logo Business Services
Action Item
DATE: Tuesday, July 19, 2016
TO: School Board Members
FROM: Jeff Eakins, Superintendent
SUBJECT / RECOMMENDATIONS
Approve Amendment to the SchoolCity, Inc. Contract and Software License Agreement for Additional GradeCam Scanning Software Licenses (Business Services Division)
EXECUTIVE SUMMARY
On September 29, 2015, the Board approved to amend the agreement with SchoolCity, Inc. to include GradeCam software licenses for all third through fifth grade students. This Change Request Form amends the agreement to add GradeCam software licenses for all middle schools and two high schools. 

GradeCam enables most document cameras and almost any inexpensive webcam to be used in place of the traditional OpScan scanners. Using the GradeCam online form generator, teachers can print answer sheets on plain paper  rather than proprietary forms at a higher cost.  Implementing GradeCam eliminates the need for OpScan scanners at each school. District technology staff will utilize the scanners from the elementary and middle schools to self-maintain the remaining high school scanners for fiscal year 2016/2017. 

In accordance with Florida Department of Education Purchasing Rule 6A-1.012(14), Information Technology, as defined in Section 282.0041(15), F.S., is exempt from the competitive solicitation process and acquisitions may be made by direct negotiation and contract with a vendor or supplier, as best fits the needs of the school district as determined by the district School Board.
STRATEGIC OBJECTIVES
• Provide a student-centered learning environment that engages every child • Establish a strong foundation of financial stewardship
FINANCIAL IMPACT (Budgeted:  Yes)
The cost of this agenda item totals $87,401. Funds are included in the Information Technology budget for this expense.  This cost is partially offset by savings resulting from the number of replaced scanners, the repair cost of remaining scanners, and the reduction in proprietary bubble answer sheet expense.
EVALUATION
The GradeCam software evaluation was originally conducted, with positive results, in eight elementary schools. During fiscal year 2015/2016 GradeCam was successfully utilized in all elementary schools. Teachers’ ability to provide students instant feedback was noted as an additional benefit.
SUBMITTED BY:  Corey A. Murphy, General Manager, Procurement Services
Richard Laneau, Executive Officer IT Compliance, Information Technology
Gretchen Saunders   Dr. Alberto Vázquez
Chief Business Officer
(813) 272-4270		   Chief of Staff
(813) 272-4986
    C 6.12
Hillsborough County Public Schools (Florida) * Mtg.#20160719_764 (Board Meeting) * Section C Item# 6.12