Hillsborough County Public Schools Business
Information Item

DATE: Tuesday, August 9, 2005
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept the Purchasing Department Customer Service Document as an Information Item (Business Division)

EXECUTIVE SUMMARY

The Purchasing Department is structured based on the team concept. Commodities or district procurement needs are assigned to one of six buying teams. These teams are responsible for ensuring products are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. Schools and departments should contact the appropriate team to receive guidance on purchasing a particular commodity. To further ensure schools and departments receive timely assistance with processing of requisitions or other procurement questions, a staff member has been assigned to each district area. The attached Customer Service document has been provided to all sites via email and will be communicated periodically to reinforce our effort to service schools and departments.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

As stated in OPPAGA report: “Efficient purchasing and warehousing requires that management processes be in place to ensure that supplies, equipment and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality.

FINANCIAL IMPACT (Budgeted: No)

None

EVALUATION

SUBMITTED BY: Verna Hurley, Assistant Manager

Willie T. Campbell, CPPO, CPPB
General Manager Procurement
(813) 272-4374
Gretchen Saunders
Chief Business Officer
(813) 272-4270
F 5.01
Hillsborough County Public Schools (Florida) * Mtg.#20050809_149 * Section F Item# 5.01