Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, August 23, 2005
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept the Lowest and Best Bid Submitted by Pye Barker Fire & Safety Inc. ITB #4634-KJ Fire Extinguishers, New (Business Division)

EXECUTIVE SUMMARY

This bid was prepared at the request of the Safety Department to establish a firm price for the purchase of fire extinguishers for the SDHC's 200 or more school sites for a period of one year. This award is made on an overall lowest and best bid considering price, delivery time and catalog discount. This recommendation has been reviewed by the District's Safety Manager. The Purchasing Department's Blue Team, Karon Johnson, Purchasing Agent, and Susan Girard, Purchasing Specialist, will maintain this bid file and related documents. To ensure fair and open competition, the District utilizes an online vendor registration system to notify potential bidders of opportunities. Through this system, 348 vendors were notified of the solicitation, eight bidders responded and 340 did not respond.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

As stated in OPPAGA report: “Efficient purchasing and warehousing requires that management processes be in place to ensure that supplies, equipment and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality.”

FINANCIAL IMPACT (Budgeted: Yes)

These items are, or will be, included in the Safety Department Budget in an amount not to exceed $35,000.

EVALUATION

SUBMITTED BY: Verna Hurley, Assistant Manager

Willie T. Campbell, CPPO, CPPB
General Manager of Procurement
272-4374
Gretchen Saunders
Chief Business Officer
272-4270
5.18
Hillsborough County Public Schools (Florida) * Mtg.#20050823_150 * Section E Item# 5.18