Accept the Lowest and Best Bid Submitted by Various Vendors - ITB 4654-KO - Musical Instruments, Elementary Schools (Business Division)

This bid was prepared at the request of the Elementary Music Department to establish a firm price for the purchase of elementary musical instruments for the SDHC's 130 or more elementary school sites for a period of two years. This award is made by item to the lowest responsive and responsible bidders meeting specifications. Items 44, 51, 80, 81, and 82 will be quoted or rebid at a later time. This recommendation has been reviewed by the Supervisor of Elementary Music. The Purchasing Department's Red Team, Kathy Olsen, Purchasing Agent, and Rosemary Heyl, Purchasing Specialist, will maintain this bid file and related documents. To ensure fair and open competition, the District utilizes an online vendor registration system to notify potential bidders of opportunities. Through this system, 205 vendors were notified of the solicitation, 13 bidders responded and 192 did not respond.

As stated in OPPAGA report: “Efficient purchasing and warehousing requires that management processes be in place to ensure that supplies, equipment and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality.”

These items are, or will be, included in the General Fund Budget in an amount not to exceed $100,000.