Hillsborough County Public Schools Facilities
Action Item

DATE: Tuesday, January 17, 2006
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

CLAYWELL ELEMENTARY SCHOOL
HVAC & CONTROL RENOVATION
APPROVAL OF CHANGE ORDER NO. 1 - $134,720.00 CREDIT
APPROVAL OF CHANGE ORDER NO. 2 - $3,327.45 EXTRA
APPROVAL OF CHANGE ORDER NO. 3 - $185.60 NET CREDIT
ACCEPTANCE OF PROJECT

EXECUTIVE SUMMARY

This project was planned by the architectural firm of ASR Engineering, Inc. On December 14, 2004, the Board accepted the low bid of Air Mechanical & Service Corporation. The scope of work provided for HVAC and control renovation of the entire school.

Change Order No. 1 provides credit for the final reconciliation of the Direct Purchase Program for purchase of equipment. Change Order No. 2 provides separate power to the control panel. Change Order No. 3 provides payment to school personnel for work on a non-school day, obtaining services of a fire alarm contractor, and the installation of new pulleys and belts on air handlers.

The architect advises that the referenced project is substantially complete in accordance with the plans and specifications and other contract documents and recommends Board acceptance.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

Critical Success Factor 6.a.7 - Provide school facility maintenance that allows for uninterrupted student learning (proper electricity, A/C, etc.) as measured by District Operational Goals plan.

FINANCIAL IMPACT (Budgeted: Yes)

This item is included in the District Capital Outlay: 2 Mill.
Contract Status:
Contract Amount: $891,000.00
Change Order No. 1: $134,720.00 Credit
Change Order No. 2: $3,327.45 Extra
Change Order No. 3: $1,087.83 Credit and $902.23 Extra
Revised Contract Amount: $759,421.85
Payments to Date: $683,646.70
Balance Due: $75,775.15

Contract Completion Date: October 7, 2005
Substantial Completion Date: September 12, 2005

EVALUATION

SUBMITTED BY:

Rory Salimbene
General Manager of Maintenance
(813) 635-1101
Cathy L. Valdes
Chief Facilities Officer
813-272-4004
6.08
Hillsborough County Public Schools (Florida) * Mtg.#20060117_165 * Section E Item# 6.08