Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, December 13, 2005
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept the Lowest and Best Bids Submitted by Various Vendors - ITB #4688-CM Musical Instruments - Middle and High Schools (Business Division)

EXECUTIVE SUMMARY

This bid was prepared at the request of the Secondary Music Department to establish a firm price for the purchase of secondary musical instruments for the SDHC's middle and high schools for a period of two years. This award is made by item to the lowest responsive and responsible bidders meeting specifications. This recommendation has been reviewed by the Supervisor of Secondary Music. The Purchasing Department's Red Team, Corey Murphy, Purchasing Agent and Rosemary Heyl, Purchasing Specialist, will maintain this bid file and related documents. To ensure fair and open competition, the District utilizes an online vendor registration system to notify potential bidders of opportunities. Through this system, 267 vendors were notified of the solicitation, 12 bidders responded and 255 did not respond.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

As stated in the OPPAGA report: “Efficient purchasing and warehousing requires that management processes be in place to ensure that supplies, equipment and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality.”

FINANCIAL IMPACT (Budgeted: Yes)

These items are, or will be, included in the General Fund or Capital Outlay Budget in an amount not to exceed $650,000.00.

EVALUATION

SUBMITTED BY: Willie Campbell, CPPO, CPPB

Michael A. Grego, Ed.D.
Assistant Superintendent, Curriculum and Instruction
(813) 272-4221
Gretchen Saunders
Chief Business Officer
(813) 272-4270
5.24
Hillsborough County Public Schools (Florida) * Mtg.#20051213_163 * Section E Item# 5.24