Authorize Negotiations with Highest Ranked Firm, Collier Enterprises II, LLC, for Request for Proposal #4712-TS Lease of Land for Wireless Tower Use (Business Division)

On March 29, 2006, the Purchasing Department on behalf of the Facilities Division issued a Request for Proposal (RFP) for the Lease of Land for Wireless Tower Use based on the specifications provided. The purpose of the RFP is to establish a partnership with a qualified contractor to lease space for wireless towers. Firms were asked to provide their knowledge/experience, implementation plan, references and cost. Proposals were due on March 29, 2006.

To ensure fair and open competition, the District utilizes an online vendor registration system to notify potential bidders of available opportunities. The District notified 924 vendors of the RFP and received three (3) proposals within the proposed timeframe (Attachment A). The evaluation process included six (6) committee members (Attachment B). The evaluation consisted of two phases. In Phase I, the committee evaluated the proposals based on the RFP criteria. In Phase II, the companies presented to the committee. After presentations, the committee reviewed key points as a group and individually rated each vendor for a final compilation and ranking (Attachments C and D).

As stated in OPPAGA report: "Efficient purchasing and warehousing requires that management processes be in place to ensure that supplies, equipment and services vital to the school's education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase with sacrificing quantity."

This is a revenue generating contract. Proceeds will be provided to the school leasing the land with the District retaining a portion for overhead/management.

Contract administration or evaluation is performed by the Project Manager (end user) and Purchasing Analyst, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the contract administration team must first give consideration to the specifications and supporting data of the expiring contract.