Accept the Lowest and Best Bid Submitted by BBF Printing Solutions - Invitation to Bid #4739-KJ Printing - Free and Reduced Meal Applications (Business Division)

This bid was prepared at the request of the Student Nutrition Services Department to establish a firm price for the printing of the Free and Reduced Meal Applications. This award is made to the lowest responsive and responsible bidder meeting specifications. This recommendation has been reviewed by the General Manager, Student Nutrition Services. To ensure fair and open competition, the District utilizes an online vendor registration system to notify potential bidders of opportunities. Through this system 190 vendors were notified of the solicitations, two bidders responded, and 188 did not respond. A more detailed review of specifications can be obtained by contacting the Purchasing Department.

As stated in OPPAGA report: "Efficient purchasing and warehousing requires that management processes be in place to ensure that supplies, equipment and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality."

These items are, or will be included in the Student Nutrition Services Budget in an amount not to exceed $40,000.

Contract Administration or evaluation is performed by the Project Manager (end user) and Purchasing Agent, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the contract administration team must first give consideration to the specifications and supporting data of the expiring contract.