School Board Agenda Item

Accept the Highest Ranked Proposal Submitted by UNICOR Recycling Business Group Request For Proposal #4707-HM Disposal and Recycling of Electronic Equipment (Business Division)

On December 15, 2005, the Purchasing Department in conjunction with the Human Resources Division issued a Request for Proposal (RFP) for disposal and recycling of electronic equipment. Firms were asked to provide their knowledge/experience, work plan, references and cost. Proposals were due on January 31, 2006.

To ensure fair and open competition, the District utilizes an online vendor registration system to notify potential bidders of opportunities. Through this system, 2,433 vendors were notified of the solicitation, eight (8) bidders responded and 2,425 did not respond (Attachment A). A committee of district personnel was formed to review the proposal responses (Attachment B). Eight (8) proposals were received within the RFP timeframe and were evaluated by the committee on February 9, 2006 (Attachment C). After evaluation, the committee determined that four firms should be invited back for presentations on February 20, 2006. Based upon the RFP specifications and committee evaluations, it is recommended that the proposal submitted by UNICOR Recycling Business Group be accepted (Attachment D). The initial term of the contract shall be for a three-year period with an effective date of May 17, 2006. The fee schedule for the requested service is Attachment E.

As stated in the OPPAGA report: “Efficient purchasing and warehousing requires that management processes be in place to ensure that supplies, equipment and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality."

These items are, or will be, included in the General Fund Budget in an amount not to exceed $25,000. This item will result in a net cost savings of approximately $75,000 as compared to last fiscal year expenditures.

Contract Administration or evaluation is performed by the Project Manager (end user) and Purchasing Agent, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

Daniel J. Valdez Deputy Superintendent (813) 272-4166	Gretchen Saunders Chief Business Officer (813) 272-4270
5.06
Hillsborough County Public Schools (Florida) * Mtg.#20060516_176 * Section E Item# 5.06