|
|
Business
Action Item
|
DATE: Tuesday, July 11, 2006
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bid Submitted by Tight AV, Inc. and Long's Electronics - Invitation to Bid #4755-KJ Portable Sound Systems (Business Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Curriculum and Instruction Division to establish a firm price for the purchase of sound systems. This award is made to the lowest responsive and responsible bidders meeting specifications. This recommendation has been reviewed by the Elementary Fine Arts Supervisor. To ensure fair and open competition, the District utilizes an online vendor registration system to notify potential bidders of opportunities. Through this system, six (6) bidders responded. A more detailed review of specifications can be obtained by contacting the Purchasing Department.
ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)
As stated in OPPAGA report: "Efficient purchasing and warehousing requires that management processes be in place to ensure that supplies, equipment and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality."
FINANCIAL IMPACT (Budgeted: Yes)
These items are, or will be included in the General Fund Budget in an amount not to exceed $25,000.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Purchasing Agent, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:
Willie T. Campbell, CPPO, CPPB, General Manager of Procurement
Michael Grego, Ed.D.
Assistant Superintendent for Curriculum & Instruction
(813) 272-4221
|
Gretchen Saunders
Chief Business Officer
(813) 272-4370
|
5.15
|
Hillsborough County Public Schools (Florida) * Mtg.#20060711_179 * Section E Item# 5.15
|