Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, July 11, 2006
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept the Lowest and Best Bids Submitted by M & B Products, Inc. and Sunny Florida Dairy, Inc. - Invitation to Bid #4790-CD Milk and Fruit Juice Products (Business Division)

EXECUTIVE SUMMARY

This bid was prepared at the request of Student Nutrition Services Department to establish fixed pricing for milk and fruit juice products. This bid contained two groups, and was awarded on the lowest and best total bottom line bid per group. The District has an exclusive beverage agreement with Pepsi Bottling Group. However, exceptions to the exclusive agreement include juice products and other products specified by the USDA reimbursable meal program that are not available from Pepsi due to the size, content, or packaging requested by the District. This recommendation has been reviewed by the General Manager of Student Nutrition Services. To ensure fair and open competition, the District utilizes an online vendor registration system to notify potential bidders of opportunities. Through this system, two (2) bidders responded, and two (2) no bids were received. A more detailed review of specification can be obtained by contacting the Purchasing Department.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

As stated in OPPAGA report: “Efficient purchasing and warehousing requires that management processes be in place to ensure that supplies, equipment, and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality.”

FINANCIAL IMPACT (Budgeted: Yes)

These items are, or will be, included in the Student Nutrition Services budget in an amount not to exceed $6,800,000.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Purchasing Agent, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Verna Hurley, Assistant Department Manager

Willie T. Campbell, CPPO, CPPB
General Manager of Procurement
813-272-4374
Gretchen Saunders
Chief Business Officer
813-272-4270
5.24
Hillsborough County Public Schools (Florida) * Mtg.#20060711_179 * Section E Item# 5.24