Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, July 25, 2006
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept the Lowest and Best Bids Submitted by Various Vendors - Invitation to Bid #4810-CD Direct to Manufacturer Products (Business Division)

EXECUTIVE SUMMARY

This bid was prepared at the request of Student Nutrition Services to establish a Direct to Manufacturer Products bid for specific food products. These items will be purchased by the School District's awarded prime distributor for bid #4606-HM at the District's negotiated price plus a fixed fee per case. Award of this contract shall be to the lowest bidder for each line or overall groups of items, as specified in the bid. Categories I and II will not be awarded. Item 6 and Item 10 in Category III will not be awarded. This recommendation has been reviewed by the General Manager of Student Nutrition Services. To ensure fair and open competition, the District utilizes an online vendor registration system to notify potential bidders of opportunities. Through this system, seven (7) bidders responded. A more detailed review of specifications can be obtained by contacting the Purchasing Department.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

As stated in OPPAGA report: “Efficient purchasing and warehousing requires that management processes be in place to ensure that supplies, equipment, and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality.”

FINANCIAL IMPACT (Budgeted: Yes)

These items are, or will be, included in the Student Nutrition Services budget in an amount not to exceed $5,000,000.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Purchasing Agent, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Verna Hurley, Assistant Department Manager

Willie T. Campbell, CPPO, CPPB
General Manager of Procurement
813-272-4374
Gretchen Saunders
Chief Business Officer
813-272-4270
5.11
Hillsborough County Public Schools (Florida) * Mtg.#20060725_180 * Section E Item# 5.11