Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, August 8, 2006
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept the Proposal Submitted by Timothy M. Spridgeon P.A. for Request for Proposal (RFP) #4811-TS Legal Services – Immigration Services (Business Division)

EXECUTIVE SUMMARY

On July 17, 2006, the Purchasing Department on behalf of the Division of Human Resources issued an RFP for Legal Services based upon the specifications provided by the division. The purpose of this RFP is to establish qualified firms to provide legal services in the area of Immigration Law. Firms were asked to provide the experience and qualifications of the firm, the experience of the primary individual, their pricing proposal, and their small business/minority/women participation. Proposals were due on July 17, 2006.

The District utilizes an online vendor registration system to notify potential bidders of opportunities. Through this system, one (1) bidder responded (Attachment A). The proposal was received from Timothy M. Spridgeon P.A. The evaluation process included a committee of district level personnel (Attachment B). Prior to Phase I, Purchasing staff contacted references to assist the committee in determining which firms would advance. During Phase I, the committee evaluated the proposals on July 24, 2006, based on the RFP criteria (Attachment C). The committee elected not to hold oral presentations in Phase II, but to recommend award based on the results of Phase I evaluations. The committee reviewed key points as a group and individually rated each vendor for a final compilation (Attachments D & E). Janice Velez, General Director of Human Resources, is the person with whom the attorney will communicate as to matters relating to this contract. The initial term of the contract shall be for a three-year period with an effective date of August 9, 2006.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

As stated in the OPPAGA report: “Efficient purchasing and warehousing require that management processes be in place to ensure that supplies, equipment and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality."

FINANCIAL IMPACT (Budgeted: Yes)

These items are, or will be, included in the General Fund Budget in an amount not to exceed $150,000.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Purchasing Agent, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Willie T. Campbell, CPPO, CPPB, General Manager, Procurement

Daniel J. Valdez
Deputy Superintendent
(813) 272-4164
Gretchen Saunders
Chief Business Officer
(813) 272-4270
5.13
Hillsborough County Public Schools (Florida) * Mtg.#20060808_181 * Section E Item# 5.13