Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, January 30, 2007
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept the Lowest and Best Bids Submitted by Various Vendors - Invitation to Bid (ITB) #4928-HM LAN Equipment Purchase and Installation (Business Division) Revised Attachments

EXECUTIVE SUMMARY

This bid was prepared at the request of the CCTV/LAN Department to establish fixed pricing for LAN equipment purchase and installation utilizing E-Rate procedures. This recommendation has been reviewed by the Manager of Technology Customer Service and Support. To ensure fair and open competition, the District utilizes an online vendor registration system to notify potential bidders of opportunities. Through this system, 14 bidders responded. A more detailed review of specifications can be obtained by contacting the Purchasing Department.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

As stated in OPPAGA report: “Efficient purchasing and warehousing require that management processes be in place to ensure that supplies, equipment, and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality.”

FINANCIAL IMPACT (Budgeted: Yes)

These funds are, or will be, included in the General Fund Budget in an amount not to exceed $273,600. The District staff will follow the E-Rate procedures to ensure eligible sites receive the maximum rebates available of 80% to 90%. The value of goods and services is approximately $2,500,000, which represents an estimated cost savings of $2,226,400.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Purchasing Agent, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Willie T. Campbell, CPPO, CPPB, General Manager, Procurement

Jack E. Davis
Chief Information Officer
(813) 272-4600
Gretchen Saunders
Chief Business Officer
(813) 272-4270
5.03R
Hillsborough County Public Schools (Florida) * Mtg.#20070130_273 * Section E Item# 5.03R