Accept the Proposal Submitted by Ciminelli Real Estate Services of Florida - Request for Proposal (RFP) #5024-TWS Relocation Services for Early Childhood Education (Student Services & Federal Programs Division) (Business Division)

On May 30, 2007, the Purchasing Department in conjunction with the Student Services & Federal Programs Division issued a Request for Proposal (RFP) for the relocation of the Early Childhood Center. To evaluate this RFP, firms were asked to provide their implementation plan, qualifications and experience, small business utilization, and references. Proposals were due on June 4, 2007. The District utilizes an online vendor registration system to notify potential bidders of opportunities. Through this system, three firms responded (Attachment A). Proposals were received from Stipe Realty Group, LLC, Ciminelli Real Estate Services of Florida, and Vertical Integration, Inc. The evaluation process included a committee of district-level personnel (Attachment B). The committee evaluated the proposals based on RFP criteria during Phase I on June 5, 2007, (Attachment C). The evaluation committee elected a short list of two firms to move to Phase II. During Phase II, the committee met on June 6, 2007, to evaluate oral presentations and review references. After Phase II, the committee reviewed key points as a group and individually rated each firm for final compilation and ranking (Attachment D). The committee recommended Ciminelli Real Estate Services of Florida. The fee schedule for the requested service is shown on Attachment E. The initial term of the contract shall be for a one year period with an effective date of July 18, 2007.

As stated in OPPAGA report: “Efficient purchasing and warehousing require that management processes be in place to ensure that supplies, equipment, and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location."

No financial impact to the District. The Landlord will be responsible for all commissions to the Leasing Agent upon execution and approval by the School Board of the lease between the Landlord and the Tenant (the District).

Contract administration or evaluation is performed by the Project Manager and Purchasing Analyst, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.