Report of July 18, 2007, Quarterly Review Meeting with Hewlett Packard and Hillsborough County Public Schools

The committee met at Aparico-Levy Technical Center on July 18, 2007, to review hardware, software, pricing, small business enterprise (SBE) activity, value adds, and to plan for model changes and new application requirements. The attached minutes and accompanying documents provide details on the presentations, discussions, and decisions of the committee. Some significant items highlighted:

• Highlights of HP Partnership (attachment 1)
• Agenda and minutes of meeting (attachment 2)
• HP Pricing analysis and model changes (attachment 3)
• UDT Installation Survey (attachment 4)
• Customer Satisfaction Surveys (attachment 5)
• Current installs by UDT (attachment 6)
• Value add report (attachment 7)

As stated in the OPPAGA report, "Efficient purchasing and warehousing requires that management processes be in place to ensure that supplies, equipment, and services vital to the school's education mission are purchased from a competitive source, in the right quantity, delivered in a timely manner to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality."

The quarterly review ensures the District is receiving maximum value on product and services during the term of the original contract signed by the School Board in May 2006.

The report to the board provides accountability for monitoring the contract and negotiated benefits.