Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, July 12, 2005
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept the Lowest and Best Bid Submitted by Pure Air Control Services - ITB #4566-MK HVAC Air Distribution System Cleaning and Restoration (Business Division)

EXECUTIVE SUMMARY

This bid was prepared at the request of the District's Maintenance Operations Center to establish a firm price for HVAC Duct Decontamination for a period of one year. The recommendation for award is based on lowest and best over all bid. The Purchasing Department's Green Team, Mina Kaeding, Purchasing Agent, and Teri Solomon, Purchasing Specialist, will maintain this bid file and related documents. This recommendation has been reviewed by the General Manager of Maintenance. To ensure fair and open competition, the District utilizes an online vendor registration system to notify potential bidders of opportunities. Through this system, 283 vendors were notified of the solicitation, seven bidders responded and 276 did not respond.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

As stated in OPPAGA report: “Efficient purchasing and warehousing requires that management processes be in place to ensure that supplies, equipment and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality.”

FINANCIAL IMPACT (Budgeted: Yes)

These items are, or will be, included in the General Fund Budget for the Maintenance Operations Center in an amount not to exceed $25,000.00.

EVALUATION

SUBMITTED BY: Verna Hurley, Assistant Manager

Willie T. Campbell, CPPO, CPPB
General Manager of Procurement
(813) 272-4374
Gretchen Saunders
Chief Business Officer
(813) 272-4270
5.18
Hillsborough County Public Schools (Florida) * Mtg.#20050712_146 * Section E Item# 5.18