Accept the Lowest and Best Bids Submitted by Various Vendors - ITB #4653-TW Mats, All Weather Walk Off - Purchase and Rental (Business Division)

After analyzing annual usage for mats, it was determined that our expenditures will exceed the bidding threshold. Therefore, the Purchasing Department solicited a bid for mats to be used throughout the School District. The bid will establish a firm price for the purchase of these products for a period of one year. Although it was the intent of this ITB to recommend award for the purchase, rental and servicing of mats, due to the lack of responses for rental and servicing of mats, this recommendation will apply only to the purchase of all weather walk off mats. The Purchasing Department's Brown Team, Henry Morbach, C.P.M., CPPO, Purchasing Agent, and Jolene Perez, Purchasing Specialist, will maintain this bid file and related documents. To ensure fair and open competition, the District utilizes an online vendor registration system to notify potential bidders of opportunities. Through this system, forty (40) vendors were notified of the solicitation, five (5) bidders responded and thirty-five (35) did not respond.

As stated in OPPAGA report: “Efficient purchasing and warehousing requires that management processes be in place to ensure that supplies, equipment and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality.”

These items are, or will be, included collectively in the school or department budget in an amount not to exceed $50,000.00.