Accept the Lowest and Best Bid Submitted by Shiffler Equipment Sales, Inc. - ITB #4633-KJ Glides and Glide Caps (Business Division)

After analyzing annual usage for glides and glide caps, it was determined that our expenditures will exceed the bidding threshold. Therefore, the Purchasing Department solicited a bid for glides and glide caps to be used on chairs, desks, and tables throughout the School District. The bid will establish a firm price for the purchase of these products for a period of one year. The Purchasing Department's Blue Team, Karon Johnson, Purchasing Agent, and Susan Girard, Purchasing Specialist, will maintain this bid file and related documents. To ensure fair and open competition, the District utilizes an online vendor registration system to notify potential bidders of opportunities. Through this system, 343 vendors were notified of the solicitation, four bidders responded and 339 did not respond.

As stated in OPPAGA report: “Efficient purchasing and warehousing requires that management processes be in place to ensure that supplies, equipment and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality.”

These items are, or will be, included in the General Fund Budget in an amount not to exceed $25,000.00.