Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, July 27, 2010
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept the Bid Submitted by Wastequip, Inc. - Invitation to Bid (ITB) #10064-MST Dumpsters-New Purchase and Repair (Business Division)

EXECUTIVE SUMMARY

This bid was prepared at the request of the Sites and Utilities Department to establish fixed pricing for the purchase and repair of refuse containers. Although we only received one response on this bid, the new proposed pricing for the purchase of dumpsters will save the district approximately 27%, or $9,260, during the first year. This recommendation has been reviewed by the Sites and Utilities Department Manager. A more detailed review of the specifications can be obtained by contacting the Procurement Department.

The initial term of this contract will be for one year, with four one-year renewals, subject to negotiations and mutual agreement.

The Superintendent is authorized to approve the renewal agreement, per the terms of the specifications.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices

FINANCIAL IMPACT (Budgeted: Yes)

Funds of approximately $50,000 will be available in the Sites and Utilities Department's budget for the purchase and repair of dumpsters.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Jean R. Bowman, General Manager, Procurement Department

Cathy Valdes
Chief Facilities Officer
(813) 272-4004
Gretchen Saunders
Chief Business Officer
(813) 272-4270
A 5.07
Hillsborough County Public Schools (Florida) * Mtg.#20100727_416 * Section A Item# 5.07