Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, September 7, 2010
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept the Lowest and Best Bid Submitted by Kenyon and Partners, Inc. - Invitation to Bid (ITB) #10082-MST Boiler Repair (Business Division)

EXECUTIVE SUMMARY

This bid was prepared at the request of the Air Conditioning and Energy Management Services Department to establish fixed pricing for boiler repair. Award of this contract shall be to the lowest responsive and responsible bidder as specified in the bid. This recommendation has been reviewed by the Air Conditioning and Energy Management Services Manager. A more detailed review of the specifications can be obtained by contacting the Procurement Department.

The initial term of this contract will be for a one-year period, with four one-year renewals, subject to negotiations and mutual agreement. The Superintendent is authorized to approve the renewal agreement, per the terms of the specifications.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices

FINANCIAL IMPACT (Budgeted: Yes)

Funds not to exceed $30,000 will be available in the Air Conditioning and Energy Management Services Department budget, as needed. Hillsborough County Public Schools will save approximately $4,270 over the previous year's expenditures for boiler repair service due to the reduction in line item cost.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Jean R. Bowman, General Manager, Procurement Department

Cathy Valdes
Chief Facilities Officer
(813) 272-4004
Gretchen Saunders
Chief Business Officer
(813) 272-4270
A 5.13
Hillsborough County Public Schools (Florida) * Mtg.#20100907_419 * Section A Item# 5.13