Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, October 5, 2010
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept the Lowest and Best Bids Submitted by Various Vendors - Invitation to Bid (ITB) #10084-MST Electrical Services (Business Division)

EXECUTIVE SUMMARY

This bid was prepared at the request of the Facilities Maintenance Support Department to establish fixed pricing for electrical services, which will include the troubleshooting and repair of interior and exterior building electrical systems, as well as small electrical installation projects.

In an attempt to provide additional bidding opportunities for vendors, award of this contract shall be to the lowest bidder per maintenance area (Maintenance Central, Maintenance West and Maintenance East), which resulted in award to three Small Business Enterprise (SBE) vendors. They have selected which maintenance area they prefer to service as follows: All In One Electric, Inc., Maintenance East; Crevello Electric, Inc., Maintenance Central; and Falcon Electric, Inc., Maintenance West. This recommendation has been reviewed by the Facilities Maintenance Support Manager. A more detailed review of the specifications can be obtained by contacting the Procurement Department.

The initial term of this contract will be for a one-year period with four one-year renewals, subject to negotiations and mutual agreement. The Superintendent is authorized to approve the renewal agreement, per the terms of the specifications.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices

FINANCIAL IMPACT (Budgeted: Yes)

Funds not to exceed $1,000,000 will be available in the Facilities Maintenance Support Department budget for electrical services.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted fact to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Jean Bowman, General Manager, Procurement

Cathy Valdes
Chief Facilities Officer
(813) 272-4004
Gretchen Saunders
Chief Business Officer
(813) 272-4270
A 5.08
Hillsborough County Public Schools (Florida) * Mtg.#20101005_428 * Section A Item# 5.08