Renew Existing Bid Submitted by Pioneer Manufacturing, Sherwin Williams, Safety Zone Specialist, and A.A. Casey- Invitation to Bid (ITB) #8185-MST Paint for Athletic Field and Pavement Marking (Business Division)

On September 16, 2008, the Procurement Department, in conjunction with the Maintenance Department, issued an Invitation to Bid for paint for athletic field and pavement marking. The initial term for this award was from November 7, 2008 to November 6, 2009, with two additional one-year renewal options, negotiable yearly. The suppliers have agreed to renew for the third year, beginning November 7, 2010, and ending November 6, 2011, with prices, terms, and conditions to remain unchanged. The Superintendent is authorized to approve the renewal agreement for the terms of the specifications.

* Align financial resources to support the district’s strategic goals

These services are included in the Maintenance Department Budget in an amount not to exceed $55,000.

Contract Administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.