Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, October 26, 2010
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Renew Existing Bid Submitted by Various Vendors - Invitation to Bid (ITB) #8155-EST Audio Visual Equipment and Supplies (Business Division)

EXECUTIVE SUMMARY

In August 2008, the Procurement Department, in conjunction with the Customer Service and Support Department, Information and Technology Division, issued a competitive sealed bid for the purchase of audio visual equipment and supplies. The initial term of the contract was from October 2008 to October 2009, with two additional one-year renewal options. The suppliers have agreed to renew for the second year, beginning October 2010, and ending October 2011, with prices, terms, and conditions to remain unchanged. The Superintendent is authorized to approve the renewal agreement for the terms of the specifications.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices

FINANCIAL IMPACT (Budgeted: Yes)

These funds will be included in the General Fund or Capital Outlay Budget in an amount not to exceed $1,500,000.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Jean Bowman, General Manager, Procurement

David J. Steele, Ph.D.
Chief Information and Technology Officer and Project Manager for Empowering Effective Teachers Grant
(813) 272-4600
Gretchen Saunders
Chief Business Officer
(813) 272-4270
A 5.25
Hillsborough County Public Schools (Florida) * Mtg.#20101026_429 * Section A Item# 5.25