Accept the Lowest and Best Bids Submitted by Kenair, Inc. and RCS Company of Tampa, Inc. - Invitation to Bid (ITB) #0007012-DST Commercial Refrigeration Repair Services (Business Division)

This bid was prepared at the request of Student Nutrition Services (SNS) to establish fixed pricing for commercial refrigeration repair services. This recommendation has been reviewed by the General Manager of Student Nutrition Services. A more detailed review of specifications can be obtained by contacting the Procurement Department.

As stated in OPPAGA report: “Efficient purchasing and warehousing require that management processes be in place to ensure that supplies, equipment, and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality.”

If approved, funds of $400,000 will be included in the SNS budget. The lowest bids represent an average cost savings of 34% or $136,000.

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.