Hillsborough County Public Schools Business
Information Item

DATE: Tuesday, November 20, 2007
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Florida Department of Education Contract #07-813 Cooperative Agreement - Emergency Notification System Pilot Project (Business Division)

EXECUTIVE SUMMARY

During the 2006 legislative sessions, the Florida Legislature appropriated funds designated for a one-year pilot implementation of an immediate response notification system in seven Florida school districts. Hillsborough County Public Schools applied for consideration and was selected to participate as one of the seven school districts. The Florida Department of Education solicited bids and selected TechRadium, Inc. as the vendor. Due to delays at the state level, the TechRadium’s IRIS system was introduced in the Hillsborough County schools in March 2007. TechRadium agreed to provide the IRIS service for the remainder of the school year and for the following school year at no cost to the school district or for the amount appropriated by the Legislature for this purpose, if any funds were appropriated. During the 2007 legislative session, the Florida Legislature again approved funding for mass notification systems in Florida public schools. School districts were invited to submit grant applications on or before November 1, 2007. Funding will be made available on a per-pupil basis.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

As stated in OPPAGA report: “Efficient purchasing and warehousing require that management processes be in place to ensure that supplies, equipment, and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location."

FINANCIAL IMPACT (Budgeted: Yes)

No financial impact to the District. The state continues to fund the Hillsborough County Public Schools mass notification system until the end of the contract on June 15, 2008.

EVALUATION

Contract administration or evaluation is performed by the Project Manager and Senior Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Jean R. Bowman, General Manager of Procurement

Steve Hegarty
Communications Officer
(813) 272-4046
Gretchen Saunders
Chief Business Officer
(813) 272-4270
A 9.01
Hillsborough County Public Schools (Florida) * Mtg.#20071120_270 * Section A Item# 9.01