Accept the Lowest and Best Bid Submitted by Various Vendors - Invitation to Bid (ITB) #0007054-DST Food Service Small Equipment (Business Division)

This bid was prepared at the request of Student Nutrition Services to establish fixed pricing for food service small equipment. Award of this contract shall be to the lowest bidder for each line item or overall groups of items, as specified in the bid. This recommendation has been reviewed by the General Manager of Student Nutrition Services. A more detailed review of specifications can be obtained by contacting the Procurement Department.

As stated in OPPAGA report: “Efficient purchasing and warehousing require that management processes be in place to ensure that supplies, equipment, and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality.”

Funds of approximately $200,000 are or will be available in the Student Nutrition Services budget for the purchase of food service small equipment.

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.