Accept the Lowest and Best Bids Submitted by Aptiris - ITB #7078-DST FirstClass® Network Appliance for Internal Communications (Business Division)

This bid was prepared at the request of the Internal Communications Department to establish fixed pricing for FirstClass® Network Appliance. This recommendation has been reviewed by the Assistant Manager of the Internal Communications Department, Information and Technology Division. A more detailed review of specifications can be obtained by contacting the Procurement Department.

As stated in OPPAGA report: “Efficient purchasing and warehousing require that management processes be in place to ensure that supplies, equipment, and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality.”

Funds of approximately $102,835 for 2008/2009 are available in Internal Communication Department's budget for the purchase of FirstClass® Network Appliance.

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.