Accept the Lowest and Best Bid Submitted by Various Vendors - Invitation to Bid (ITB) #0007113-MST Truck and Delivery Van Rental (Business Division)

This bid was prepared at the request of Student Nutrition Services and Maintenance. This recommendation has been reviewed by the General Manager, Student Nutrition Services and the Manager, Sites and Utilities. A more detailed review of specifications can be obtained by contacting the Procurement Department.

As stated in OPPAGA report: “Efficient purchasing and warehousing require that management processes be in place to ensure that supplies, equipment, and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location. These criteria should be met for each purchase without sacrificing quality.”

Funds of approximately $400,000 will be available for the rental of trucks and delivery vans in the following budgets: Student Nutrition Services, $300,000, and in Sites and Utilities, $100,000. The recommended bids represent a cost savings of approximately 17% or $147,000.

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.