Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, April 15, 2008
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept and Contract with the Lowest and Best Proposal Submitted by Morrison & Associates, Inc.- Request for Proposal (RFP) #0008019-Office of Supplier Diversity (OSD) Consultant Services (Business Division)

EXECUTIVE SUMMARY

On February 20, 2008, the Procurement Department, in conjunction with the Office of Supplier Diversity, issued a Request for Proposal (RFP) for Office of Supplier Diversity (OSD) Consultant Services. To evaluate this RFP, firms were asked to provide their scope of services, qualifications, experience, fees, small business utilization, and references. Proposals were due on March 18, 2008. The District utilizes an online vendor registration system to notify potential bidders of opportunities. Through this system, four firms responded (Attachment A). The evaluation process included a committee of district-level personnel and community leaders (Attachment B). The committee evaluated the proposals based on RFP criteria during Phases I and II on March 24, 2008 (Attachment C). The committee continued meeting on March 24, 2008, to evaluate the four vendors. After all phases were completed, the committee reviewed key points as a group and individually rated each firm for final compilation and ranking (Attachment D). The committee recommended Morrison & Associates, Inc. as the award vendor for Office of Supplier Diversity (OSD) Consultant Services. The initial term of the contract shall be for a one-year period with an effective date of April 16, 2008.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

As stated in OPPAGA report: “Efficient purchasing and warehousing require that management processes be in place to ensure that supplies, equipment, and services vital to the school’s education mission are purchased from a competitive source, in the right quantity, delivered timely to the correct location, and stored in a secure location."

FINANCIAL IMPACT (Budgeted: Yes)

Funds of approximately $150,000 for 2007/2008 are available in the Office of Supplier Diversity (OSD) Department Budget for the purchase of Office of Supplier Diversity (OSD) Consultant Services. This is only an estimate and the actual amount could vary. The District will not be held responsible if actual services are less than this amount.

EVALUATION

Contract administration or evaluation is performed by the Project Manager and Senior Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Jean R. Bowman, General Manager, Procurement Department

Jack Davis
Chief Information and Technology Officer
(813) 272-4600
Gretchen Saunders
Chief Business Officer
(813) 272-4270
A 5.13
Hillsborough County Public Schools (Florida) * Mtg.#20080415_291 * Section A Item# 5.13