Hillsborough County Public Schools Information and Technology
Action Item

DATE: Tuesday, May 20, 2008
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Approve Contract Amendment Number 3 with Computer Associates (CA), Inc. for Software Licensing (Information and Technology Division)

EXECUTIVE SUMMARY

This agenda item is requesting approval to amend the CA, Inc. Software Licensing contract in order to obtain additional Universal and LiveHealth elements licenses at no charge. Each network device interface requires one element that allows district staff to monitor and report availability, capacity, and utilization of network resources and applications. Our current license is limited to 1,700 Universal elements and 800 LiveHealth elements. CA, Inc. has renamed the software product to “CA eHealth Network Performance Manager Starter Suite.” In addition, CA, Inc. changed the starter suite license of the software to include 3,000 elements with the base product. By signing this amendment the District‘s license will increase to a total of 3,000 Universal elements and 3,000 LiveHealth elements. This will allow the District to monitor additional devices without increasing the cost.

Background: The original 3-year contract was initially approved on August 22, 2006, for software licenses necessary to maintain our Student Information System, Computer Network Management and Service Desk applications. On December 12, 2006, the School Board approved amendment number 1 to the contract to provide our district the ability to run the Department of Education’s Class Size Reduction (CSR) programs within our district. On October 2, 2007, the School Board approved amendment number 2 to the contract in order to increase the license of BrightStor CA-1 Tape Management software to manage our tape cartridges containing current and historical information from the Student Information System, Lawson System, and disaster recovery backups for the majority of the District’s online applications.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

This recommendation meets Division Key Objective Areas of Data Accuracy and Financial Performance in support of the District Plan of Work.

FINANCIAL IMPACT (Budgeted: Yes)

This is a no charge amendment. CA, Inc. changed the starter suite of the software product and 3,000 elements are now included with the base product. The additional elements represent over $10,000 in value.

EVALUATION

The CA, Inc. software is reviewed annually to confirm that it provides the functionality required to meet the District goals and objectives in a cost effective manner.

SUBMITTED BY: Richard Laneau, Data Center Manager, Information Services

Jack E. Davis
Chief Information and Technology Officer
(813) 272-4600
Gretchen Saunders
Chief Business Officer
(813) 272-4270
A 5.30
Hillsborough County Public Schools (Florida) * Mtg.#20080520_293 * Section A Item# 5.30