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Business
Action Item
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DATE: Tuesday, December 9, 2008
TO: School Board Members
FROM: MaryEllen Elia, Superintendent
SUBJECT / RECOMMENDATIONS
Accept the Lowest and Best Bid Submitted by Piper Fire Protection, Inc. - Invitation to Bid (ITB) #8188-DST Fire Alarm Inspections (Business Division)
EXECUTIVE SUMMARY
This bid was prepared at the request of the Safety Office to establish fixed pricing for fire alarm inspections and testing. Award of this contract shall be to the lowest and best bidder, as specified in the bid. This recommendation has been reviewed by the Manager of Safety and Risk Management. A more detailed review of the specifications can be obtained by contacting the Procurement Department.
ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)
* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices
FINANCIAL IMPACT (Budgeted: Yes)
Funds of approximately $196,000 will be available in the Safety Department budget for fire alarm inspections and testing. Bid price represents 32% savings over previous year.
EVALUATION
Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.
SUBMITTED BY:
Jean R. Bowman, General Manager, Procurement Department
Daniel J. Valdez
Deputy Superintendent
(813) 272-4166
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Gretchen Saunders
Chief Business Officer
(813) 272-4270
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A 5.07
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Hillsborough County Public Schools (Florida) * Mtg.#20081209_314 * Section A Item# 5.07
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