Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, December 9, 2008
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept the Lowest and Best Bid Submitted by Various Vendors - Invitation to Bid (ITB) #8213-MST Fence Installation and Repair (Business Division)

EXECUTIVE SUMMARY

This bid was prepared at the request of the Maintenance Department to establish fixed pricing for fence installation and repair. Award of this contract shall be to the lowest overall bidder, as specified in the bid. This recommendation has been reviewed by the Manager of Facilities Maintenance Support. A more detailed review of the specifications can be obtained by contacting the Procurement Department.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices

FINANCIAL IMPACT (Budgeted: Yes)

Funds will be available, as needed, in the Maintenance Department and Facilities budgets for fence installation and repair.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Jean R. Bowman, General Manager, Procurement Department

Cathy Valdes
Chief Facilities Officer
(813) 272-4004
Gretchen Saunders
Chief Business Officer
(813) 272-4270
A 5.17
Hillsborough County Public Schools (Florida) * Mtg.#20081209_314 * Section A Item# 5.17