Hillsborough County Public Schools Facilities
Action Item

DATE: Tuesday, March 24, 2009
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Approve Award of Contract for Classroom Air Handling Units Required for Upcoming HVAC Project at
Seffner Elementary School

EXECUTIVE SUMMARY

Engineers were previously appointed or selected from the approved Continuing Services Consultants list to provide design services for heating, ventilating, and air conditioning (HVAC) renovation and replacement projects at several schools. To facilitate completion of these projects during the upcoming summer, early acquisition of equipment with long lead times for delivery from the manufacturer is required.

Equipment specifications for classroom air handling units for Seffner Elementary School were developed by the engineer and bids were solicited by District staff. Three bidders responded to the solicitation (bid tabulation attached). However, two of the bidders failed to acknowledge all addenda in their response. The engineer has determined that the equipment proposed by the single responsive bidder meets the requirements of the solicitation, and that the price proposed is reasonable. Award of a contract to the single responsive bidder, Tom Barrow Company, is therefore recommended.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

All Strategic Objectives

FINANCIAL IMPACT (Budgeted: Yes)

The contract amount being awarded is indicated in the attachment. The amount is included in the local millage funds budgeted for the project.

EVALUATION

SUBMITTED BY: Rory Salimbene, General Manager of Construction

Rory Salimbene
General Manager of Construction
(813) 272-4112
Cathy L. Valdes
Chief Facilities Officer
(813) 272-4004
A 6.06b
Hillsborough County Public Schools (Florida) * Mtg.#20090324_346 * Section A Item# 6.06b