SimplexGrinnell is a sole-source vendor for proprietary maintenance and repair of intercoms in the Communications and Electronics Repair Department. The work must be completed by SimplexGrinnell or the warranty will be voided. Procurement has existing bids in place to maintain the equipment after the warranty period. The contract term is open-ended until the warranty expires and additional vendors will be added as needed.

* Demonstrate best financial practices

Funds for 2008/2009 are available in the Communications and Electronics Repair Department's budget for the purchase of proprietary maintenance and repair services.

Contract administration or evaluation is performed by the Project Manager and Senior Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.