Hillsborough County Public Schools Facilities
Action Item

DATE: Tuesday, July 28, 2009
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Approve Change Order No. 1 in the Credit Amount of $4,840.40 and Acceptance of Project for Relocation of
Relocatable Facilities

EXECUTIVE SUMMARY

On May 20, 2008, the Board appointed Long & Associates Architects/Engineers, Inc. and Halfacre Construction Company to provide design and construction management services for the installation, relocation, and removal of relocatable facilities on a continuing contract basis. On November 6, 2008, the Board approved construction documents and a guaranteed maximum price pursuant to the continuing contract for relocation of facilities at various sites.

This change order provides a credit for project savings and the return of unused contingency funds.

The architect advises that the referenced project is finally complete in accordance with the plans and specifications and other contract documents and recommends Board acceptance.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

All Strategic Objectives

FINANCIAL IMPACT (Budgeted: Yes)

This item was included in the District Capital Outlay: Local Millage.

Contract Status:
Guaranteed Maximum Price: $3,500,000.00
Change Order Recommended Herein: $4,840.40 Credit
Revised Guaranteed Maximum Price: $3,495,159.60
Payments to Date: $3,495,059.60
Balance Due: $100.00
Revised Construction Cost: $3,495,159.60

Contract Completion Date: May 31, 2009
Substantial Completion Date: May 31, 2009

EVALUATION

SUBMITTED BY: Ken Tomberlin, Relocatable Facilities Manager

Rory Salimbene
General Manager of Construction
(813) 272-4112
Cathy L. Valdes
Chief Facilities Officer
(813) 272-4004
A 6.13
Hillsborough County Public Schools (Florida) * Mtg.#20090728_357 * Section A Item# 6.13