Hillsborough County Public Schools Facilities
Action Item

DATE: Tuesday, July 28, 2009
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Approve the Reorganization and New Job Descriptions for Sites & Utilities, Maintenance, and Facilities Maintenance Departments

EXECUTIVE SUMMARY

On December 9, 2008, the School Board approved a reorganization/realignment of the Facilities Division. The attached reorganization plan represents phase two of a multiple step, long range strategy for restructuring the district maintenance program. The current phase addresses the Sites and Utilities Department, deferred maintenance, capital planning and the multifaceted contracted services program. Future steps will focus on the remaining maintenance departments and the General Maintenance/Cycle Maintenance Operation. All of the proposed changes are geared toward improving service response, quality of management and the overall cost effectiveness of maintaining and operating the more than 27,000,000 square feet of building space needed to serve the students of Hillsborough County. The Human Resource Development Plan (HRMD) will be followed for advertisement and filling of any vacancies created by this action.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

All Strategic Objectives

FINANCIAL IMPACT (Budgeted: Yes)

The previously approved reorganization accomplished an annual savings of $393,329. The reorganization detailed in this item will result in an annual savings of $31,509. Additional anticipated savings based on improved management proficiencies, a concentrated focus on vendor performance and contractor management should easily exceed six figures annually.

EVALUATION

SUBMITTED BY:

Robert Wegmann
General Manager of Maintenance
(813) 635-1101
Cathy L. Valdes
Chief Facilities Officer
(813) 272-4004
A 6.16
Hillsborough County Public Schools (Florida) * Mtg.#20090728_357 * Section A Item# 6.16