Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, September 15, 2009
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept the Lowest and Best Bid Submitted by Skyline Mechanical Services, Inc. - Invitation to Bid (ITB) #9095-MST Boiler Repair (Business Division)

EXECUTIVE SUMMARY

This bid was prepared at the request of the Air Conditioning and Energy Management Services Department to establish fixed pricing for boiler repair. This ITB may be renewed in four one-year increments subject to negotiations. Award of this contract shall be to the overall lowest bidder as specified in the bid. Although only one bidder responded, pricing for this service came in lower than what we have been paying for the last three years, which will save the district an estimated $2,917.50 during the first year. In addition, were able to negotiate and match the previous contract's discount given for additional parts, resulting in a cost avoidance of an estimated $3443.20. This recommendation has been reviewed by the Air Conditioning and Energy Management Services Manager. A more detailed review of the specifications can be obtained by contacting the Procurement Department.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices

FINANCIAL IMPACT (Budgeted: Yes)

Funds of approximately $100,000 will be available in the Air Conditioning and Energy Management Services Department budget for the purchase of boiler repair.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Jean R. Bowman, General Manager, Procurement Department

Cathy Valdes
Chief Facilities Officer
(813) 272-4004
Gretchen Saunders
Chief Business Officer
(813) 272-4270
A 5.07
Hillsborough County Public Schools (Florida) * Mtg.#20090915_361 * Section A Item# 5.07