Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, November 03, 2009
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept the Lowest and Best Bid Submitted by FCS, Inc. - Invitation to Bid (ITB) #9136-DST Grease Trap Cleaning (Business Division)

EXECUTIVE SUMMARY

This bid was prepared at the request of the Student Nutrition Services Department to establish fixed pricing for grease trap cleaning. This ITB may be renewed in four one-year increments subject to negotiations. Award of this contract shall be to the lowest bidder overall as specified in the bid. This recommendation has been reviewed by the General Manager of Student Nutrition Services. A more detailed review of the specifications can be obtained by contacting the Procurement Department.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices

FINANCIAL IMPACT (Budgeted: Yes)

Funds of approximately $150,000 will be available in the Student Nutrition Services budget for the purchase of grease trap cleaning.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Jean R. Bowman, General Manager, Procurement Department

Gwendolyn L. Luney, Assistant Superintendent
Student Services and Federal Programs
(813) 272-4879
Gretchen Saunders
Chief Business Officer
(813) 272-4270
A 5.14
Hillsborough County Public Schools (Florida) * Mtg.#20091103_364 * Section A Item# 5.14