Hillsborough County Public Schools Business
Action Item

DATE: Tuesday, October 6, 2009
TO: School Board Members
FROM: MaryEllen Elia, Superintendent

SUBJECT / RECOMMENDATIONS

Accept the Lowest and Best Bid Submitted by Various Vendors – Invitation to Bid (ITB) #9128-EST Trophies, Plaques, and Promotional/Novelty Items (Business Division)

EXECUTIVE SUMMARY

This bid was prepared at the request of various departments to establish fixed catalog pricing for trophies, plaques, and promotional/novelty items. This ITB may be renewed in two one-year increments subject to negotiations. Award of this contract shall be to various vendors, as specified in the bid. A more detailed review of the specifications can be obtained by contacting the Procurement Department.

ANNUAL DISTRICT GOAL(S) AND CRITICAL SUCCESS FACTOR(S)

* Align financial resources to support the district’s strategic goals, * Demonstrate best financial practices

FINANCIAL IMPACT (Budgeted: Yes)

Funds of approximately $90,000 will be held in various budgets for trophies, plaques, and promotional/novelty items.

EVALUATION

Contract administration or evaluation is performed by the Project Manager (end user) and Procurement Officer, who function as a team. Reviews are conducted face to face, typically quarterly, or by utilizing an online vendor performance report. Prior to soliciting a new contract, the Contract Administration team must first give consideration to the specifications and supporting data of the expiring contract.

SUBMITTED BY: Ivan Viamontes, Senior Procurement Officer, Procurement Department

Jean R. Bowman
General Manager, Procurement Department
(813) 272-4374
Gretchen Saunders
Chief Business Officer
(813) 272-4270
A 5.06
Hillsborough County Public Schools (Florida) * Mtg.#20091006_362 * Section A Item# 5.06